SITE Reports

Welcome to your site report! In collaboration with Project Supervisors, the Program Director sets numeric goals (metrics) for AmeriCorps members to achieve during their Term of Service. These goals are called "performance measures." Four times per term, members will organize and submit a Site Report to the Program Director using the tools and resources below. 

• Report 1: First day of service through December

• Report 2: Early January through late March

• Report 3: Early April through last day of Service

SITE REPORT SURVEY

Directions - Simple instructions for completing your site report! (Find more resources to help you below.)

Important Considerations

The following resources will help you as you fill out your site report. You’ll find tools that will help you track the impact you’re having at your site (in case your site doesn’t track them independently) and information about “why” we track our metrics.

Start reading and using these resources early and often - it’s important to document metrics as you go. When it comes time to report, you want to be ready!

UNDERSTANDING JUSTICE, EQUITY, DIVERSITY AND INCLUSION

Noticing inequities and disparities is critical to doing environmental work. Gaining a greater awareness of historical and systemic inequities - along with understanding our own personal biases, privileges and power - will move us closer to greater equity and justice. Members and Supervisors are encouraged to read more about equity and inclusion here. 

Environmental Justice - OPAL Definition

Understanding Demographics - Why they are important to collect and analyze

Green 2.0

Communities of Color - A Unsettling Profile - Coalition for Communities of Color

Verde Report - Latino perspectives on conservation leadership

The State of Diversity in Environmental Organizations - Final Report from Green 2.0

River Voices - Bridging the Divide

Populations of Color - Coalition for a Livable Future definition and map

Low Income Communities - Coalition for a Livable Future definition and map

AMERICORPS PERFORMANCE MEASURES

volunteers ENGAGED

• number of unduplicated volunteers engaged

• number of hours volunteers serve

Youth Educated

• number of unduplicated youth educated

• number of youth residing in under-resourced communities with increased environmental knowledge

• number of youth with increase knowledge of environmental stewardship or environmental practices

AdultS ENGAGED

• number of unduplicated adults engaged

• number of adults residing in under-resourced communities with increased environmental knowledge

• number of adults with increase knowledge of environmental stewardship or environmental practices

WATERSHEd HEALTH

• number of trees (shrubs, plants) installed

• number of unduplicated sites managed

• number of restoration sites served

• number of sites that benefit under -resourced communities that are improved

PARTNERSHIPS

• list of partnerships that help expand services and programs to under resourced communities

Impact

• short story highlighting a project success

TOOLS + RESOURCES

Confluence is invested in expanding the capacity of environmental programs to serve communities that are untapped and under resourced. Members and Supervisors research and develop meaningful, sustainable, mutually beneficial relationships in schools and communities that show high concentrations of people of color and people with low income. Think about the schools and communities that are most burdened by not having access to funding, resources and services - this is where you want to be.  Here are some tools to help.

TRACKING DATA

Site Report Tracking Tool - Download this Excel doc to track service site data.

GATHERING DEMOGRAPHICS

It's important to know who is coming out to your events, volunteer work parties, youth activities and community events. Where are you recruiting and who is actually showing up?

EJSCREEN - Environmental Protection Agency's (EPA) web-based environmental justice mapping tool.  

Oregon Department of Education - Scroll down to "Students" section and click Ethnicity or Free/Reduced Lunch to view data

American Factfinder - Census based demographic website 

Office of Neighborhood Involvement - Census Data for Portland area neighborhoods

Portland Map - Demographics delineated by streets and neighborhoods

Census Map - BY INCOME - Demographic map delineated by zip code

Census Map - BY RACE - Demographic map delineated by zip code

FACILITATING surveys

When facilitating activities with youth and adults, Members will evaluate impact in the following ways: 

• What did people learn?

• How has a behavior changed?

• Will they use new skills or knowledge in the future?

Capture this and other site specific data at the close of each activity. This practice is also useful in evaluating your effectiveness as an educator.

Stakeholder Interviews - Conduct in-depth interviews to measure long term impact. Talk with key stakeholders such as students, teachers, parents, community members, industry partners, apartment residents, property managers etc.

EVENT TABLING

Explore our Demographic Toolkit developed in partnership with the Center for Diversity and the Environment. Members can also develop a different strategy, just as long as you are working to assess who is (and who is NOT) attending your activities.

Community Mapping - Print and display a map at the welcome/registration table and have pins available for people to share where they live. Consider placing a local volunteer here to make it more interactive.  Research and analyze neighborhood demographics after the event to learn more about who has been served. 

Capturing Demographics - Tabling/event toolkit overview

Demographic Survey - Capture race and income data (print and have people put responses in a secure container)

Table Tent - Signage for tabling events  (print + fold in half length-wise)

Outreach Table - Capture public involvement data at a tabling event